Virtual Exhibition
Virtual Exhibition

How Does A Virtual Exhibition Hosting Work?

Hosting a virtual exhibition can be made easy with the right virtual exhibition platform. These solutions have a great knowledge of hosting a more successful event, whether you need a virtual, hybrid, or in-person event. They can add various technology and the latest heights to your events.

Furthermore, the hosts can create a replica for you, including all your requirements and needs in your event. So, just plan and share all the details with the experts, and your event is ready. There provided features and functionalities can help you boost engagement, networking, and communication opportunities without hassle. 

Still, you will need a proper process to host a virtual exhibition in 2022. It can make your event a success if you develop a proper plan and work accordingly.

Hence, 9 Steps that can be helpful in hosting an influential virtual exhibition are as follows: 

  • Define the Objectives of Hosting a Virtual Exhibition

You have to make your aim for hosting a virtual exhibition clear in order to check at the end whether you attained it or not. Furthermore, start working on your expected goals from your event. Create a team of potential employees and make them clear what you want from this event. Also, motivate them to try their best to achieve it. 

  • Create an Effective Plan

Having a plan is a must in order to arrange everything as per the requirements. So, start creating a plan for your event and manage everything accordingly. A well-managed event can help fulfill all your goals without hassle. 

  • Leverage Right Online Event Technology

You have to choose a professional virtual event platform that can offer you numerous features and functionalities. It can be helpful in making your event a seamless and immersive experience for the users. Furthermore, you can ensure you have the right dose of communication, engagement, and networking prospects. Here are some ideas of elements that can be helpful in getting for your next event. 

  • Dynamic Lobby
  • Customized Space
  • User-Friendly Navigation
  • Networking Tables
  • AI Matchmaking
  • Virtual Networking Lounge
  • Business Card Exchange
  • B2B Meeting Scheduler
  • CXO Lounges
  • 1:1 and Group Chat
  • Live Poll and Q&A Session
  • Live Audio & Video Call
  • Chat Rooms
  • Pre-Meeting Scheduler
  • Third-Party Integration
  • Gamification
  • Clap/Hoot/Emoticon Reactions
  • Text and Video-Based Notifications
  • Social Wall
  • Photo Booth
  • Leaderboard
  • Feedback Form
  • Detailed Event Report
  • Attendee Footprint
  • Signature Wall
  • Meeting Insights

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  • Enable Attendees to Access the Content Easily

Sharing the right content with the audience is a very important aspect. You can create a particular document library for the event attendees with the help of a professional virtual expo platform. Furthermore, you can build a library where you can upload all the formats of content containing the information you want to share with the users, for instance, images, videos, gifs, teasers, trailers, documents, files, brochures, flyers, and more. Participants can access all the content to view and download in real-time.

  • Create Interactive & Easy to Navigate Virtual Exhibition Halls

You have to offer various chances for communication with the audience. And the virtual exhibition platform can help you with this. Furthermore, they offer features such as 1:1 & Group Chat, Live Poll, Q&A Session, Live Audio & Video Call, Chat Rooms, Pre-Meeting Scheduler, Third-Party Integration, etc. You can achieve valuable interactivity in your event with such elements. 

  • Create Brilliant Stand Designs for Attendees

You can get the virtual booth and product frame with an effective online event platform. Furthermore, you can get a full customization opportunity that can be helpful in designing the complete stand as per your wish. So, you can create a replica of your organization by creating every icon and name of your virtual booth and stand. Also, you can create a team of representatives that you can make available online throughout the event to resolve all the attendee’s problems.  

  • Engage the Attendees at the Virtual Gallery

You can add various activities that can be helpful in engaging your audiences. For instance, you can use some impactful icebreakers in order to grab the audience’s attention from the start of your virtual event. Furthermore, you can cater to the audiences with some entertaining activities as well, like live stand-up comedy, singing concerts, magic shows, dance performances, etc. Also, you can create and play some quizzes or games with the audience in real-time. 

  • Track Every Digital Attendee’s Footprints

You can get a detailed report of the audiences with the footwriting feature provided by the professional virtual event platform. Furthermore, you can get detailed event reports, attendee footprints, signature walls, and meeting insights. Hence, you can use this information to make a smarter decision in your next event. For instance, you will know the most and least liked sessions of your event that you can take as a reference when you conduct the next expo.  

  • Follow-Up

It is important to take feedback from your audiences. Furthermore, you can make them essential by asking for their opinion through follow-ups. Hence, you can create a proper feedback form and make it available in the event and pop up at the end of your virtual event. Your attendees can fill out the form and submit it to share their thoughts. 

Bonus Tip: Virtual exhibition ideas that can be helpful in making your event a success in 2022. 

Live Polling and Surveying

Entertainment Shows, Fairs, Concerts, and Performances

Goodies and Virtual Bags Sent to Audiences

Gamification with AR/VR Games for the Players

Social Media Wall to Share all the Live Discussions

Interaction and Communication with Live Chat, Audio, and Video Call

Different Event Themes 

Virtual Quizzes, Riddles, and Puzzles

AR Photo Booths for Selfies with Different Backgrounds

Signature Wall to Comment and Share Experience

Create a Leaderboard to Display All the Game Winners

Conduct Separate Audience Feedback Sessions

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24/7 Customer Support

So, this is a complete process of how virtual exhibition hosting works. You can boost engagement, entertainment, communication, and networking opportunities by choosing the right virtual event solution

Hope, you will find this article beneficial in knowing the complete virtual exhibition hosting process. 


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